CASTLE BROMWICH YOUTH & COMMUNITY PARTNERSHIP

COPYRIGHT POLICY

INTRODUCTION

  1. This policy sits within the context of UK law.
  2. Castle Bromwich Youth & Community Partnership accepts that the creation and use of copyrighted material is a fundamental element of educational and informational websites, public displays and performances. This policy is intended to provide a clear statement on how material protected by copyright and other related rights should be used and how risks associated with the management of such material will be managed by the organisation.
  3. This policy covers copyrighted material in any form – analogue or digital – used within Castle Bromwich Youth & Community Partnership’s activities. For avoidance of doubt, these materials include, but are not limited to, text, images, databases, logos, sound recordings, films, and electronic material stored on local and remote drives and internet sites.

OBJECTIVES

The objective of this policy is to clarify responsibilities for supporting and demonstrating best practice in the management and use of copyright material at Castle Bromwich Youth & Community Partnership.

RESPONSIBILITIES

  1. All Directors and Volunteers will adhere to UK law.
  2. The organisation’s Board of Directors will be responsible for implementation of this policy.
  3. This policy will be reviewed by the Board of Directors annually or following any significant changes in legislation or licensing practices.
  4. An information resource will be maintained on the organisation’s websites providing advice on copyrighting best practice and all volunteers will have access to it.

RISK MANAGEMENT

  1. At times it may be necessary for Directors or Volunteers to take a risk-managed approach to the use of copy-righted material. This should be done following best practice and with due diligence in order to minimise the possibility of any infringement and the impact of any infringement claims. A member of the Board of Directors should be contacted if advice is required on identifying the level of risk and the appropriate due diligent activity to take.
  2. Any online service hosted by Castle Bromwich Youth & Community Partnership which features, or may feature, third party copyrighted material will have a take-down mechanism and procedure to respond quickly and appropriately to any alleged infringement. The Take- Down notice will give rights holders and interested parties the ability to ask for content to be removed and Castle Bromwich Youth & Community Partnership will oblige where proof of identity and ownership is provided.

NOTES TO ACCOMPANY THE POLICY

  1. Determine if copyright permission is required.
  2. If the work is protected by copyright, is not in the public domain and does not meet the criteria for fair use or another specific exemption in copyright law, you must obtain permission from the copyright holder or its agent to reproduce or use the material.
  3. Determine who holds the copyright. The author of the work may not have the right to reproduce and distribute it, that right may be held by a publisher or an institution or organisation for whom the work was produced. Photographs are generally the copyright of the person who clicked the button on the camera with copyright lasting for 70 years after the death of the creator (or when the photo was reasonably estimated to have been taken if the creator cannot be established).
  4. For old images or photos, you may never be entirely sure if something is in copyright, but knowing the age of the photo will be a good guide to make an educated guess whether the photo is likely to be protected by copyright. There may be material in the image which helps to date it. For instance, a photo of a particular brand of motorcar may be evidence that the photograph was taken after the first year of manufacture.
  5. Linking to where images have been posted publicly online by the copyright owner is usually not restricted by copyright. The Court of Justice of the European Union has ruled that internet users should be free to share links to material, for example photos or videos. If in doubt – link to the image rather than copying and posting it – but be aware that the link may break and consider whether a licensed image could be used instead.
  6. A lack of response from the copyright owner does not imply permission.
  7. Acknowledging the source of material is not a substitute for permission.
  8. Posts and exhibition displays containing materials from multiple copyright holders require separate authorisations from each one.

Reviewed by the Board – December 5th 2019